Purchase order and goods receipt software that matches what you ordered to what you paid
From purchase order to goods receipt to the vendor invoice and the payment, ShopPos keeps every step linked. You always know what you ordered, what arrived, what you owe and to whom.
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A purchase order with GST per line, and its receipt history underneath.
Goods received against the order, with batch and expiry on every line.
Market purchase: record goods at the rate you paid, with no purchase order.
Every payment made against a vendor invoice, by supplier and method.
What you get with ShopPos: Purchases
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Purchase orders to your suppliers
Raise a purchase order, send it for approval and keep a record of what was ordered, at what rate, from whom.
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Goods receipts against the PO
Receive what actually arrived, in full or in part, with batch and expiry captured at the dock. Pending quantities stay visible.
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Buy at the market, without a PO
Fresh produce or a walk-in purchase? Record the goods receipt at the rate you paid, and attach the vendor bill when it arrives.
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Vendor invoices and payments
Post the supplier invoice, record part or full payments, and see exactly what is outstanding to each vendor.
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Purchase returns
Send damaged or wrong goods back and have the stock and the vendor balance adjusted for you.
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Ten purchase reports
Purchases by supplier, product and category, a daily summary, outstanding payables, comparisons and more, filtered by outlet.
Who it is for
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Supermarkets and grocery stores. Regular POs to distributors and market purchases for fresh stock, all in one place.
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Hardware and tile shops. Receive partial deliveries against a big order and see what is still pending.
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Pharmacies. Receive with batch and expiry, and raise returns for short-dated or damaged goods.
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FMCG wholesalers. Track payables by vendor and pay against invoices as they fall due.
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Restaurants and cafes with a retail counter. Record market purchases and supplier bills without a formal purchase order.
More from ShopPos
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Or reach us directly:
- WhatsApp: +91 97893 34028
- E-mail: support@shoppos.in
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Frequently asked questions
Can I record a purchase without a purchase order?
Yes. Market Purchase records a goods receipt at the rate you paid, with no PO. If you have the vendor bill you can post it at once; if not, the amount stays open until the bill arrives.
Can I receive a purchase order in parts?
Yes. Each goods receipt shows ordered, received and pending quantities, so a part delivery leaves the rest open.
How do I see what I owe each supplier?
Record vendor invoices and payments, then use the outstanding-payables report or the supplier ledger to see the balance.
Does it handle returns to suppliers?
Yes. A purchase return adjusts the stock and the amount you owe the supplier.
Does purchase GST flow into my GST reports?
Yes. Purchase invoices feed the input tax credit register and the GST reconciliation, so your purchase side is ready when you prepare returns.
Try ShopPos free for 14 days
Register with your e-mail in a couple of minutes. No card needed.